The idea of the paperless office has been around at least since seventies but only now it is truly possible to realize an office environment where use of paper is reduced to minimum. Think of some big, international corporation – they receive thousands of job applications, their workers write thousands and thousands vacation announcements, money orders and bills and receive salary payment checks and order products, all on paper. This will produce tons and piles of sheets. In Finland one office worker produces approximately 7000 paper sheets annually, so moving into paperless office not only is an ecological choice, but saves money as well.
Many companies have already taken into practice to not to print everything, but to do as much as possible through internet connections, electronically and with the assistance of computers. City of Helsinki for example managed to reduce the amount of paper sheets per employee into around 3000 pieces in one year after taking the programme of paperless office into action. However, most of the reduce was result of the outsourcing of the printing and this way the paper consumption was merely outsourced to outside printing office.
The conditions for realizing the paperless office are already here. Documents can be drafted, shared and edited for example in a common office space in the office network and the bills can be send as official documents through e-mail. Even the accounting and salary payment can be done nowadays without using any paper – many accounting companies offer even electronic accounting (in Finnish = kirjanpito) services in which you can send and receive electronic bills and handle them wholly with an internet connection and a computer.
Many companies have already taken into practice to not to print everything, but to do as much as possible through internet connections, electronically and with the assistance of computers. City of Helsinki for example managed to reduce the amount of paper sheets per employee into around 3000 pieces in one year after taking the programme of paperless office into action. However, most of the reduce was result of the outsourcing of the printing and this way the paper consumption was merely outsourced to outside printing office.
The conditions for realizing the paperless office are already here. Documents can be drafted, shared and edited for example in a common office space in the office network and the bills can be send as official documents through e-mail. Even the accounting and salary payment can be done nowadays without using any paper – many accounting companies offer even electronic accounting (in Finnish = kirjanpito) services in which you can send and receive electronic bills and handle them wholly with an internet connection and a computer.
Going paperless is the way to the future, but finding a solution that provides everything under one roof like paperless processing, automatic bill pay, and automatically pays invoices is still very much impossible to find, one such company that provides all this is AvidXchage.
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